my toolbar. These are the one-click aids that I use to get
all my writing done quickly and easily. You may choose some different one-click
button tools, but do spend a few minutes thinking about what tools you’d
like to have as you search for the ones you know about.
You’ll be amazed as you scroll through your options just how many things you can do.
|Here you are getting
ready to customize Word. Just pull down the tool menu and select Customize.
|Here’s the box of
choices that you get. It’s really easy to use. It’s like the pull
down menus. If you want to select something from the pull down View Menu,
click on View to the left. Here I’m selecting from
the Edit menu.
I want to put the Search Button on my bar. All you do is click on the Customize Menu Icon you want and drag it up to your tool bar. Isn’t that easy?
And once it’s there, you can drag it from place to place so that it’s in the exact order you want it. Group things that you use or think about as groups together.
To take something off the bar, just drag if off. It’s so easy that once you’ve done it once, you’ll be customizing yours over and over again till it’s perfect for you. One more thing. Do you see 2 icons down from where I’ve selected Find, the A-B Replace? That’s the search and replace button. I have that on my bar right to the right of Search. It’s a very handy thing to use.
Oh and once you have that tool open, check out the more button and then the Format And Special Character Menus at the bottom. Did you know you could search for a paragraph mark or a period? It’s easy and you’ll find lots of things that will make it easy to get your work done FAST.
|OK, here’s one
I really like to use. This is just the same as the example above except
that this time we’re in the Format Menu and we are choosing Change
Case. Most people don’t even know this
exists. Check out my bonus tip below to see what you can
|Bonus Tip -
When you read my reviews have you noticed that I use Upper/lower case (Like This With Each Word Starting As A Cap.) for my headlines, all caps for my crossheads and an occasional all capped word?
Here’s where I do it. Once you click Change Case, you can change any copy you’ve highlighted to Sentence or Lower case if you inadvertently typed it all caps, Upper case or Title Case like my headlines.
How often have you been in all caps and typed a sentence that was lower first character and capped the rest? Well just click toggle case and it’s all fixed. This is really a time saver for me and I hope for you too.
|OK here’s one
that will stop you from going crazy. Or at least it has helped me. If you’re
using Word 2000 or after, Microsoft decided that you don’t want to
look at the entire drop down menu when you go to View, Edit etc.
I guess everyone but me loves this but it drove me crazy. All I saw were the items I normally used and I had to wait for a delay for the others to show up.
Well, cosmetically it’s pretty but I want all my menus all the time. Again, I guess Microsoft knows what people want, but if you want to change it back to seeing it all, all the time, while you have the customize menu open, click on the tab marked Options and UNCHECK the darn “Menus show recently used command first” box and you’ll be back to normal. I feel better already.
My wife is working on our second son’s wedding. (Remember both my sons are getting married this year.) Anyway she couldn’t figure out how to put 2 columns in the middle of her page. Here’s how easy it is to do.
Anyway, as you can see from my little animation, all you need to do is move your mouse over 2-4 columns and that’s the way it will be. Well, I guess the kids can get married now. OK, Back to the tutorial.
THIS ONE IS IMPORTANT. I think almost everyone keeps all
their efforts in the default “My Documents” folder. This drives
I can never find anything. In fact, it drives me so crazy that I refuse to use My Documents at all. Not only can’t you find anything, but who ever cleans it out. So you can have hundreds of documents with years worth of your work that you don’t use and don’t care about. So, you’ll never find anything. I know, on my last 486 computer using Windows 3.1, I did it that way too. Well, never again.
Here’s how to change Word, and just about any program to saving your documents in a logical, easy to find, easy to use format.
Back to the tools menu. Choose Options this time. And do spend a few minutes reviewing your options because this is where you can set the spell check level, business or formal etc, printing, saving and much more. But we are going to click the tab marked File Locations.
Oh one more thing. I’m going to write a short tutorial on saving and finding files on your computer. If you’re like me and just about everyone else, you constantly can’t find letters, memos and other fields you’ve created. Frankly, the problem is easily solved.
The smart people at Microsoft provided us all the tools we need, but for some reason, we just don’t seem to know about them or use them. Now you will.
|Back to the tutorial.
As you look at the picture above you can see I’ve highlighted Documents
and Location. This is so easy. Click the Modify button and move down to
the next picture. And don’t worry, you
won’t break anything.
|This is what you see
when you click the Modify button. As you can see you’re in the My
Documents folder. (yech) Do you see mine is empty (except for what came
with my computer)? I don’t keep anything here. You see I do practice
what I preach.
Check yours out and see if you can find anything. OK Click the Arrow to the right of where it says My Documents above. Not my red arrow but the one on your screen. And onto the next picture.
|Here you see a list
of all your folders. For this example I’m just going to have all my
documents put on my desktop. So whenever I save a document I can see it
on my desktop.
Of course you might want to create a folder for the project you’re working on now or have a few general folders. As you can see you can change anything any time. The main thing is that you won’t be stuck in My Documents any more unless you want to be.
|And here’s the
picture of where I’ll be saving my documents from
now on, or till I feel like clicking the modify button again. It just takes
a few seconds. Wasn't that easy?
|And just like life
which is circular we're back to my Toolbar again. I hope you put lots of
time saving one-click Icons on yours so you'll save lots of time and effort
just like I do.
| A few last things that I want to mention.
OK, that’s it for today. Next time I think I’ll show you how to
Stay tuned. Still have questions? Did I miss something in my Microsoft Word Tutorial Drew's Personalizing, Customizing Word® Tutorial
Enjoy. . . Drew
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